> For the complete documentation index, see [llms.txt](https://docs.devolutions.net/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.devolutions.net/cloud/web-interface/administration/management/users.md).

# Users

In the ***Users*** section, you can manage users and user settings.

{% hint style="info" %}
Learn how to [add users](https://docs.devolutions.net/cloud/web-interface/administration/management/users/create-invite-users/) or [add an administrator](https://docs.devolutions.net/cloud/web-interface/administration/management/users/administrator-invite/).
{% endhint %}

![](https://cdnweb.devolutions.net/docs/HUBB0002_2025_1.png)

### Set a user as owner

![](https://cdnweb.devolutions.net/docs/docs_en_hub_Hub2273.png)

If you click on the ***Set as owner*** icon, you will be asked if you really want to change ownership from the current owner to this user. Click ***Yes*** to confirm.

![](https://cdnweb.devolutions.net/docs/docs_en_hub_Hub2271.png)

The owner has a crown icon next to their name and cannot be deleted.

![](https://cdnweb.devolutions.net/docs/docs_en_hub_Hub2272.png)

{% hint style="info" %}
For security reasons, only current administrators can be set as owners. It is also recommended to minimize the number of administrator accounts, and assign standard user privileges to all other accounts.
{% endhint %}

### Edit a user

![](https://cdnweb.devolutions.net/docs/docs_en_hub_Hub2274.png)

When editing a user, you can add a short description of the user, their roles and responsibilities, etc. You can also change some of what they are able to do within Devolutions Cloud.

In the ***User groups*** tab, you can assign them to one or more user groups with defined permissions and access.

<table><thead><tr><th width="256.199951171875">OPTION</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td><strong>Enable</strong> <a href="https://docs.devolutions.net/password-manager/browser-extension/"><strong>Devolutions Password Manager browser extension</strong></a></td><td>Allows the user to use Devolutions Cloud with Devolutions Password Manager browser extension.</td></tr><tr><td><strong>Enable Devolutions Password Manager</strong></td><td>Allows the user to use Devolutions Cloud with the Devolutions Password Manager application.</td></tr><tr><td><strong>Allow offline</strong></td><td>Allows the user to use Devolutions Cloud as a workspace in offline mode in Remote Desktop Manager.</td></tr><tr><td><strong>Is administrator</strong></td><td>Sets the user as an administrator of Devolutions Cloud. This option cannot be changed if the user is the owner of Devolutions Cloud (as seen in the image above).</td></tr><tr><td><strong>Is enabled</strong></td><td>Enables the user in Devolutions Cloud.</td></tr><tr><td><a href="https://docs.devolutions.net/cloud/web-interface/secure-messages/"><strong>Allow send messages</strong></a></td><td>Select if the user is allowed to send messages with attachments, without attachments, or is not allowed to send messages.</td></tr><tr><td><strong>Allow</strong> <strong>user vault</strong></td><td>Select to enable and disable user vaults both globally and on a per-user basis.</td></tr><tr><td><strong>Tags</strong></td><td><em><strong>External</strong></em> and <em><strong>Privileged</strong></em> tags can be added when creating or editing users. They are useful for temporary users, although <a href="https://docs.devolutions.net/cloud/web-interface/administration/management/users/contractor-invite/"><em><strong>contractors</strong></em></a> have a special, mandatory tag just for them. <em><strong>Tags</strong></em> appear in the <em><strong>Account</strong></em> menu under <em><strong>User information</strong></em> and are displayed in Devolutions Cloud workspaces in Remote Desktop Manager.</td></tr><tr><td><strong>Expiration date</strong></td><td>Set an <a href="https://docs.devolutions.net/cloud/web-interface/administration/management/users/#set-an-expiration-date-for-a-user">expiration date</a> for the user. Mandatory for <a href="https://docs.devolutions.net/cloud/web-interface/administration/management/users/contractor-invite/"><em><strong>contractor</strong></em></a> users.</td></tr><tr><td><a href="https://docs.devolutions.net/cloud/kb/how-to-articles/link-account/"><strong>Linked account</strong></a></td><td>Link another account under the same user.</td></tr></tbody></table>

### Delete a user

![](https://cdnweb.devolutions.net/docs/docs_en_hub_Hub2275.png)

If you click on the ***Delete*** icon, you will be asked if you really want to delete this user from this Devolutions Cloud instance. Click ***Delete*** to confirm.

![](https://cdnweb.devolutions.net/docs/docs_en_hub_Hub2278.png)

{% hint style="info" %}
For security reasons, it is not possible to delete yourself nor the owner of the Devolutions Cloud instance.
{% endhint %}

### Re-invite a user

![](https://cdnweb.devolutions.net/docs/docs_en_hub_Hub2276.png)

As soon as you click on this icon, the user is sent a new invitation email. They then have to open Devolutions Cloud via this invitation.

### Set an expiration date for a user

You can determine in advance when a user account should no longer be used. This is particularly useful for ***external*** and ***privileged*** users such as [***contractors***](https://docs.devolutions.net/cloud/web-interface/administration/management/users/contractor-invite/).

1. Select the ***user***.
2. Choose an ***expiration date***.

{% hint style="info" %}
A warning message is displayed to the user if the account expires in less than 24 hours.
{% endhint %}

3. Click ***Update*** to save.

#### See also

* [Devolutions Academy - Managing System Permissions and Users](https://academy.devolutions.net/student/path/1925039/activity/2667178) (Remote Desktop Manager)
* [Devolutions Academy – Managing users, user groups, and system permissions](https://academy.devolutions.net/student/page/2761729-managing-users-user-groups-and-system-permissions?curriculum_activity_id=4269756\&path_id=2543918\&sid=a24fb530-91e9-4a82-bda9-ddfac0cccded\&sid_i=0) (Devolutions Cloud)


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.devolutions.net/cloud/web-interface/administration/management/users.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.