> For the complete documentation index, see [llms.txt](https://docs.devolutions.net/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.devolutions.net/rdm/ribbon-menu-bar/edit/checkout-system.md).

# Checkout system

Devolutions' check out system is used to lock an entry while it is being used or modified. It prevents users from using or editing the same entry simultaneously. A check out mode can be set at the vault, folder or entry level.

Here are the entry types that can benefit from the check out system:

* ***Sessions***
* ***Documents***
* ***Credentials***
* ***Information***

Administrators can also force users to check in their entries at any time by right-clicking on a checked out entry, and clicking on ***Check in***. What's more, they can automate check-ins after a determined amount of minutes in ***Administration*** – ***System settings*** – ***Vault***.

{% tabs %}
{% tab title="Windows" %}

#### Checkout mode

To access the check out settings, go into the ***Properties*** of an entry, folder, root folder or ***Vault settings***. Navigate to the ***Security settings*** section. There, administrators can decide how check outs are to function, or enable/disable the check out system altogether.

<table><thead><tr><th width="177.79998779296875">OPTION</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td><strong>Root (Default)</strong></td><td>Uses the <em><strong>Checkout mode</strong></em> setting from the root <em><strong>vault</strong></em> <em><strong>settings</strong></em>.</td></tr><tr><td><strong>Not available</strong></td><td>Disables the check out system.</td></tr><tr><td><strong>Automatic</strong></td><td>Checks out an entry automatically when the entry is opened and automatically checks the entry in when the entry is closed. Users can edit properties without checking out the entry.</td></tr><tr><td><strong>Manual</strong></td><td>Users need to check out the entry manually prior to opening or editing the entry. No action can be performed without checking out the entry.</td></tr><tr><td><strong>Inherited</strong></td><td>Inherits the check out mode from the parent folder.</td></tr><tr><td><strong>Optional</strong></td><td>Offers the option to check out an entry manually or use (open and edit) the entry without checking it out.</td></tr><tr><td><strong>Automatic (when supported)</strong></td><td>If online, automatically checks out an entry when it is opened, and automatically checks it in upon closing. Skips the check out process if offline.</td></tr></tbody></table>

#### Checkout prompt

***Checkout prompt*** sets if a user must enter a comment when they check out the entry. Administrators can monitor the comments through the logs available on the entry or the ***Activity logs***.

<table><thead><tr><th width="207.4000244140625">OPTION</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td><strong>Default</strong></td><td>Uses the <em><strong>Checkout prompt</strong></em> setting from the root folder.</td></tr><tr><td><strong>Yes</strong></td><td>Prompts the user for comment when they check out an entry.</td></tr><tr><td><strong>No</strong></td><td>Removes the prompt for comment.</td></tr><tr><td><strong>Inherited</strong></td><td>Inherits the setting from a parent folder.</td></tr><tr><td><strong>Yes (comment forced)</strong></td><td>Always prompt the user for comment when they check out an entry.</td></tr></tbody></table>

#### Multiple checkouts

**Multiple checkouts** allows more than one user to checkout the same entry at once.

<table><thead><tr><th width="138.60003662109375">OPTION</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td><strong>Default (Off)</strong></td><td>Uses the <em><strong>Multiple checkout</strong></em> setting from the <em><strong>Vault settings</strong></em> root.</td></tr><tr><td><strong>Off</strong></td><td>Only one user can check out an entry at a time.</td></tr><tr><td><strong>Infinite</strong></td><td>Users can check out and edit the same entry at once without restriction.</td></tr><tr><td><strong>Custom</strong></td><td>Lets you define the maximum number of users who can check out an entry at the same time.</td></tr></tbody></table>
{% endtab %}

{% tab title="macOS" %}

#### Checkout mode <a href="#checkout-mode-1" id="checkout-mode-1"></a>

To access the check out settings, go into the ***Properties*** of an entry, folder or of the root folder. Navigate to the ***Security settings*** section. There, administrators can decide how check outs are to function, or enable/disable the check out system altogether.

<table><thead><tr><th width="170.59991455078125">OPTION</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td><strong>Default (Optional)</strong></td><td>Offers the option to check out an entry manually or use (open and edit) the entry without checking it out.</td></tr><tr><td><strong>Not available</strong></td><td>Disables the check out system.</td></tr><tr><td><strong>Automatic</strong></td><td>Checks out an entry automatically when the entry is opened and automatically checks the entry in when the entry is closed. Users can edit properties without checking out the entry.</td></tr><tr><td><strong>Manual</strong></td><td>Users need to check out the entry manually prior to opening or editing the entry. No action can be performed without checking out the entry.</td></tr><tr><td><strong>Inherited</strong></td><td>Inherits the check out mode from the parent folder.</td></tr><tr><td><strong>Optional</strong></td><td>Offers the option to check out an entry manually or use (open and edit) the entry without checking it out.</td></tr><tr><td><strong>Automatic (when supported)</strong></td><td>If online, automatically checks out an entry when it is opened, and automatically checks it in upon closing. Skips the check out process if offline.</td></tr></tbody></table>

#### Checkout prompt <a href="#checkout-prompt-1" id="checkout-prompt-1"></a>

***Checkout prompt*** sets if a user must enter a comment when they check out the entry. Administrators can monitor the comments through the logs available on the entry or the ***Activity logs***.

<table><thead><tr><th width="131.39996337890625">OPTION</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td><strong>Root</strong></td><td>Uses the check out prompt setting from the root folder.</td></tr><tr><td><strong>Yes</strong></td><td>Prompts the user for comment when they check out an entry.</td></tr><tr><td><strong>No</strong></td><td>Removes the prompt for comment.</td></tr><tr><td><strong>Inherited</strong></td><td>Inherits the setting from a parent folder.</td></tr></tbody></table>
{% endtab %}
{% endtabs %}


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