> For the complete documentation index, see [llms.txt](https://docs.devolutions.net/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.devolutions.net/rdm/ribbon-menu-bar/administration/system-settings/vault-management/vault.md).

# Vault

Manage workspace-wide vault feature availability in Remote Desktop Manager, including shortcuts, entry states, virtual folders, and default visibility.

The ***Vault*** section allows to manage the availability of different features related to the database. These settings apply to all users that have access to the workspace.

<table><thead><tr><th width="237.2000732421875">GENERAL</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td>Allow user-specific settings</td><td>Allow users to save <a href="/rdm/ribbon-menu-bar/edit/specific-settings.md">user-specific settings</a>.</td></tr><tr><td>Allow database clean up</td><td>Allows logs and deleted history to be cleaned up. For more information, please consult <a href="/rdm/ribbon-menu-bar/administration.md">Clean up</a>.</td></tr><tr><td>Allow shortcuts</td><td>Allow the reiteration of entries through the shortcut feature.</td></tr><tr><td>Allow entry states (Lock, Running, Checkout)</td><td>Allow entries to be locked when used or edited.</td></tr><tr><td>Allow virtual folders</td><td>Allow to store entries in virtual folders (not supported with Devolutions Server).</td></tr><tr><td>Automatic check in after</td><td>Force checked out entries to check in automatically after a set delay.</td></tr><tr><td>Allow sub entries</td><td>Allow the creation of sub entries.</td></tr><tr><td>Allow favorites</td><td>Allow users to favorite connections.</td></tr><tr><td>Allow embedded credential source mode (legacy)</td><td>Allow embedded Credential entry in the entry itself. This mode is deprecated and not recommended. Please review other <a href="/rdm/ribbon-menu-bar/edit/entry-credentials-options.md">credentials options</a> available.</td></tr><tr><td>Add entry mode</td><td><p>Select if users are prompted to choose a template when creating a new entry. Select between:</p><ul><li>Default</li><li>Template list (includes default)</li><li>Template list only</li><li>No template selection</li></ul></td></tr><tr><td>Default vault root label</td><td><p>Choose which label to apply by default to the vault root. Select between:</p><ul><li>Default</li><li>Workspace</li><li>Vault</li></ul></td></tr><tr><td>Default vault visibility</td><td><p>Choose who can see the vault by default. Select between:</p><ul><li>Private – Invitation Only</li><li>Public – Allow Access Requests</li></ul></td></tr></tbody></table>

<table><thead><tr><th width="241.99993896484375">COMMENTS</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td>Allow log comments editing</td><td>Enable the log comment editing for all users.</td></tr><tr><td>Minimum length (char)</td><td>Set the minimum length (in characters) allowed for comments.</td></tr></tbody></table>

<table><thead><tr><th width="245.199951171875">FILE SIZE</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td>Maximum file size (MB)</td><td>Limit the size of attachments and document entries to avoid overloading the workspace.</td></tr></tbody></table>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation by asking a question.

Perform an HTTP GET request on the following URL with the `ask` and `goal` query parameters:

```
GET https://docs.devolutions.net/rdm/ribbon-menu-bar/administration/system-settings/vault-management/vault.md?ask=<question>&goal=<user_goal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is what the user is ultimately trying to achieve, the reason they need the answer. Sharing it helps GitBook give you a better, more relevant answer. A goal is most helpful when it describes the outcome the user wants rather than restating the question. For example, with `ask=how do I create an API token`, a goal like `automate deployments from our CI pipeline` lets GitBook tailor the answer to that use case.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.