> For the complete documentation index, see [llms.txt](https://docs.devolutions.net/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.devolutions.net/rdm/knowledge-base/knowledge-base-articles/entry-settings/username-and-password.md).

# Username and password

Configure the Username and password entry in Remote Desktop Manager to store shared credentials and set up one-time password authentication.

The ***Username and password*** entry is used to securely store and manage credentials that can be linked or shared across multiple entries.

<table data-header-hidden><thead><tr><th width="200"></th><th></th></tr></thead><tbody><tr><td><strong>SETTINGS</strong></td><td><strong>DESCRIPTION</strong></td></tr><tr><td><strong>Name</strong></td><td>Define the name of the entry.</td></tr><tr><td><strong>Folder</strong></td><td>Select the folder where this credential is stored.</td></tr></tbody></table>

### General

<table><thead><tr><th width="228.39996337890625">SETTINGS</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td><strong>Username</strong></td><td>Enter the username for the entry.</td></tr><tr><td><strong>Domain</strong></td><td>Specify the domain used for authentication.</td></tr><tr><td><strong>Password</strong></td><td>Enter the password associated with the username. Unavailable when <em><strong>Always ask for password</strong></em> or <em><strong>Keep in memory</strong></em> is checked, and when the <em><strong>Disable password saving in vaults</strong></em> system setting is enabled.</td></tr><tr><td><strong>Always ask for password</strong></td><td>Enable this option to always prompt for the password. The password is not saved in the entry.</td></tr><tr><td><strong>Keep in memory</strong></td><td>Keep these credentials in memory. Shown only when editing <em><strong>My personal credentials</strong></em> or <em><strong>My privileged account</strong></em>. The <em><strong>Clear</strong></em> link next to it removes the credentials kept in memory.</td></tr><tr><td><strong>Mnemonic password</strong></td><td>Provide a hint that helps recall the password without revealing it.</td></tr><tr><td><strong>Associated email</strong></td><td>Specify the email address associated with the username.</td></tr><tr><td><strong>UPN</strong></td><td>Use an alternate identifier in user@domain format, often used in Azure or Active Directory environments.</td></tr></tbody></table>

### One-time password (OTP)

<table><thead><tr><th width="162.79998779296875">SETTINGS</th><th>DESCRIPTION</th></tr></thead><tbody><tr><td><strong>Key</strong></td><td>Copy/paste the OTP key, or use the <em><strong>Load from image</strong></em> button to import it directly from a QR code screenshot. The key must be in Base32 or Base64 format.</td></tr><tr><td><strong>Account</strong></td><td>Type the account associated with the OTP. Required when <em><strong>Application</strong></em> is filled in.</td></tr><tr><td><strong>Recovery codes</strong></td><td>Use the recovery codes linked to the OTP key to regain access to the account when the OTP is unavailable.</td></tr><tr><td><strong>Advanced</strong></td><td><p>Open the <em><strong>One-time password (advanced)</strong></em> window. These advanced settings allow compatibility with nonstandard OTP implementations:</p><ul><li><strong>Time step</strong> — the validity period of a code, from 1 to 999999 seconds. The default value is 30.</li><li><strong>Code size</strong> — <em><strong>6 digits</strong></em> or <em><strong>8 digits</strong></em>.</li><li><strong>Hash algorithm</strong> — <em><strong>SHA-1</strong></em>, <em><strong>SHA256</strong></em>, or <em><strong>SHA-512</strong></em>.</li></ul></td></tr><tr><td colspan="2"><strong>QR code</strong></td></tr><tr><td><strong>Application</strong></td><td>Define a descriptive name identifying the application that requires this OTP (e.g., Devolutions Portal).</td></tr></tbody></table>

### See also

* [JSON import strategies and file format](/rdm/ribbon-menu-bar/file/import/import--json/json-import-strategies-and-file-format.md#for-a-username-and-password-credentials-entry)
* [Devolutions Academy – Configuring and managing credential entries](https://academy.devolutions.net/student/activity/1924988-configuring-and-managing-credential-entries?sid=a06bd93d-9b35-47ec-b467-56b8ca50a794\&sid_i=7)
* [Devolutions Academy – How to use OTP entry in Remote Desktop Manager](https://academy.devolutions.net/student/page/2584596-how-to-use-otp-entry-in-remote-desktop-manager?curriculum_activity_id=3969784\&path_id=2628397\&sid=491f99b4-6221-4c93-a12f-5e119a208cb8\&sid_i=0)


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